Compliance Policy

 

Compliance Policy

Effective Date: 02/04/2024

  1. Purpose

The US Homeless Rehabilitation Education Reform Foundation Inc. ("USHRERF" or "the Foundation") is committed to conducting its operations with integrity and in full compliance with all applicable laws, regulations, and ethical standards. This Compliance Policy sets forth the principles and procedures to ensure that the Foundation's employees, volunteers, contractors, and partners adhere to these standards in all their activities.

  1. Scope

This policy applies to all employees, board members, volunteers, contractors, and other individuals or entities associated with the Foundation.

  1. Policy Statement
  • Legal Compliance: All activities must comply with federal, state, and local laws, as well as international laws where applicable.
  • Ethical Conduct: All individuals must act ethically, honestly, and with integrity in all business dealings.
  • Transparency: Maintain transparency in all financial transactions and reporting.
  1. Key Compliance Areas
  • Financial Integrity: Ensure accurate and timely financial reporting, proper fund handling, and adherence to all financial regulations.
  • Human Resources: Comply with labor and anti-discrimination laws and provide a safe working environment.
  • Data Privacy: Protect personal information in compliance with data protection laws (e.g., GDPR, CCPA).
  • Program Compliance: Ensure that all programs, including housing, rehabilitation, and education initiatives, comply with relevant regulations and standards.
  • Conflicts of Interest: Identify and manage conflicts of interest to prevent undue influence on decision-making.
  • Anti-Corruption: Prohibit any form of bribery, corruption, or unethical inducements.
  • Environmental, Social, and Governance (ESG): Adhere to best practices in environmental stewardship, social responsibility, and governance.
  1. Responsibilities
  • Board of Directors: The Board oversees compliance, reviews this policy, and ensures its implementation.
  • Compliance Officer: Appoint a Compliance Officer responsible for managing the compliance program, training, and reporting.
  • Employees and Volunteers: All are required to report any suspected violations of this policy to the Compliance Officer or through designated channels.
  • Third Parties: Contractors and partners must agree to comply with this policy as a condition of their relationship with the Foundation.
  1. Training and Communication
  • Training: Regular training sessions will be conducted to educate all personnel on compliance requirements.
  • Communication: This policy will be communicated to all new hires, volunteers, and contractors upon onboarding.
  1. Monitoring and Auditing
  • Internal Audits: Conduct periodic audits to assess compliance with this policy.
  • Review: The Compliance Officer will review this policy annually or as needed to ensure its effectiveness and relevance.
  1. Reporting and Investigation
  • Reporting Mechanism: Establish a confidential reporting mechanism for violations or suspected violations of this policy.
  • Investigation: The Compliance Officer or an appointed committee will promptly investigate all reports.
  • Non-Retaliation: Ensure no retaliation occurs against anyone for reporting in good faith.
  1. Enforcement
  • Disciplinary Actions: Violations of this policy may result in disciplinary action, including termination of employment or contract.
  • Legal Consequences: Legal action may be taken where violations involve illegal activities.
  1. Policy Review

This Compliance Policy will be reviewed periodically to reflect changes in laws, regulations, or organizational practices.

  1. Contact Information

For questions or concerns regarding compliance, please get in touch with the Compliance Officer at contact email info@uhrerfi.org